Vendor Policies

Welcome, and thank you for being here. We’re thankful you’re taking the time to review these guidelines. To help every celebration unfold seamlessly and beautifully, we ask all vendors, booked clients, and prospective clients to familiarize themselves with the rules below, as well as the property map provided. These details are thoughtfully put in place to care for the estate and support a smooth, unforgettable experience for all. Should any questions arise, please don’t hesitate to reach out to us directly. Otherwise, we invite you to refer back to this page as needed as you plan and prepare.

  • Due to the number of options we offer to our clients, each event you caterer here may be set up differently. Several of our outdoor ceremony options are very visible to the catering unload area, which is why we always recommend that the caterer arrive at least an hour and a half before the ceremony or after the ceremony so that you do not interrupt the ceremony or cause distraction.

    The caterer should call the manager on duty before pulling up to the estate to unload if further clarification is needed.

    • All dinner food must be provided by a caterer who has a Board of Health Certificate and is insured.

      • We will need a copy of the caterer’s Board of Health Certificate one month before the event date.

    • Lizton Lodge does not supply ice for caterer use.

    • We strongly suggest that the caterer stays for at least the duration of the meal as Lizton Lodge staff will not be responsible for replenishing food, busing tables or cleaning up dinner trash. 

    • The caterer MUST be the one to drop off the food at Lizton Lodge. Food cannot be brought in by the client.

    • All food must come already cooked - no food can be cooked on-site.

    • Lizton Lodge will provide trash cans and trash bags, but the client or caterer is responsible for getting trash to the trash cans.

    • No food can be disposed of in any of the sinks, as there is no garbage disposal.

    • Lizton Lodge staff will take care of emptying the trash cans in the guest areas throughout the day.

    • Our catering room has a warming unit, a sink (no garbage disposal), prep tables, and carts that are available for the caterer to use.

    • Lizton Lodge does not supply dinnerware, utensils, napkins or cups - it is the responsibility of the client or caterer to provide these.

    • No smoking/vaping allowed in the catering room. This is only allowed at the fire pit.

    • Coolers brought in by the caterer are not allowed anywhere beyond the catering room.

    • Buffet tables are typically in the Ballroom and the reception is typically in the White Hall, but this can vary for each event for please verify this with your client prior to the event.

  • To ensure each celebration unfolds seamlessly and with the highest level of care, Lizton Lodge requires all event coordinators to meet the following guidelines. These standards are in place to best support the couple, vendors, and venue staff alike.

    • Coordinators must be fully insured, professional, and not personally related to the couple.

    • Coordinators may not attend the event as a guest and must serve solely in a professional capacity.

    • Lizton Lodge reserves the right to approve or deny any coordinator if qualifications are not met.

    • A Certificate of Insurance may be requested prior to the event.

    • There is no requirement for how long a coordinator must be onsite.

    • Lizton Lodge does not line up or cue processionals, cue or change music, or provide décor setup.

    • All timeline execution, music cues, ceremony flow, and décor responsibilities fall entirely to the coordinator and/or the client’s designated planning team.

  • Our goal is to create a beautifully timed and well-orchestrated reception. Entertainment professionals play a key role in guest flow and event pacing, and we ask that DJs and bands work closely with Lizton Lodge staff throughout the event.

    • The emcee typically releases tables for dinner and must coordinate directly with Lizton Lodge staff.

    • Standard service includes releasing 2–3 tables at a time.

    • Lizton Lodge staff will then guide guests to the buffet following the dashed line on the venue map:

      • Up the ramp

      • Into the Commons

      • Through the kitchen

      • Down into the Ballroom

    • Guests will exit the Ballroom straight into the White Hall.

    • This pathway may change if the reception or buffet is located elsewhere, but the above reflects the standard flow.

    • Lizton Lodge is happy to provide any necessary tables and chairs for entertainment setup.

    • Any special electrical or space needs must be communicated in advance (one month prior is preferred).

    • For bands, a sectional stage is available upon request.

    • As many clients utilize customized lighting and music cues, any timeline or programming changes must be promptly communicated to the venue to ensure a seamless experience.

  • To ensure a safe, seamless celebration and full compliance with Indiana state law, Lizton Lodge exclusively provides all beverage service for events held on the property.

    • Lizton Lodge is the sole provider of both alcoholic and non-alcoholic beverages.

    • No outside vendors are permitted to supply, serve, or manage beverages of any kind.

    • In accordance with Indiana state law, outside alcohol is strictly prohibited from being brought onto the premises.

    • This policy applies to all vendors, clients, guests, and third-party service providers without exception.

    • Any alcohol found on-site that was not provided by Lizton Lodge will be subject to immediate removal.

    • For full details regarding bar packages, service options, and policies, please refer to our Beverage Service Information page.

  • Florists play a beautiful role in bringing each celebration to life. To ensure a smooth setup and breakdown, we ask that all floral teams review the following guidelines.

    • Please refer to the venue map for designated drop-off locations.

    • A sink room in the White Hall is available for floral prep and breakdown.

    • A catering prep room with sinks and refrigerators may be available for floral use if it is not in use by the client or client’s caterer.

    • Lizton Lodge has a selection of vases and bud vases available onsite; please ensure any personal or rental vases brought in are clearly marked or easily distinguishable.

    • All floral materials, boxes, buckets, water containers, and debris must be promptly removed after setup and/or teardown.

    • Floral foam, petals, or greenery should be secured and properly disposed of to protect floors and outdoor spaces.

    • Hanging installations must comply with venue decor guidelines and be approved in advance.

    • Florists, coordinator, and/or client are responsible for the delivery, setup, teardown, and removal of all floral items.

  • We want everyone to begin the day feeling calm, comfortable, and beautifully cared for. The following guidelines are designed to support an enjoyable getting-ready experience.

    • Please refer to the venue map for approved drop-off locations.

    • Typical setup locations include:

      • The Bridal Suite Bathroom, featuring salon-style chairs and natural lighting

      • The Lounge side of the Bridal Suite, with a small table, two salon-style chairs, mirrors, and natural lighting

    • If additional space or a table is needed elsewhere, please call or text Lizton Lodge staff — we are happy to accommodate when possible.

    • Artists are responsible for bringing all necessary tools, lighting, extension cords, and supplies.

    • All styling products, trash, and personal items must be cleaned up and removed following services.

    • Early arrival or extended service times must be coordinated with the client and venue in advance.

    • Please be mindful of venue furniture and surfaces when using hot tools, sprays, or liquids.

  • Guest transportation plays an important role in event flow and safety. Please review the following guidelines prior to arrival.

    • Please refer to the venue map for designated drop-off and pick-up locations.

    • The portico at the front entrance has a clearance height of 8 feet.

    • The drive in front of the estate includes tight turns, which can be challenging for large buses and limousines.

    • Limos and oversized buses may not be able to pull directly up to the front entrance.

    • Bus and shuttle parking is available in the parking lot.

    • Drivers are expected to follow venue staff direction at all times to ensure guest safety and traffic flow.

    • Engines should be turned off when parked to reduce noise and preserve the guest experience.

  • Rental companies are an important part of creating a customized and memorable event. To ensure a seamless experience, please review the following policies.

    • Please refer to the venue map for approved drop-off and pick-up locations.

    • If rental items need to be delivered prior to the event date, arrangements must be coordinated in advance and approved by both Lizton Lodge and the client.

    • Clients will be responsible for any storage fees associated with early deliveries or post-event pick up; please confirm directly with the client before proceeding.

    • Lizton Lodge does not handle, manage, wash, prepare, place, load, or unload rented items.

    • All rental setup, breakdown, inventory, and removal are the sole responsibility of the rental provider, coordinator, and/or client.

    • Rental items must be picked up within the approved pickup window arranged in advance with the venue.

VENDOR ACCESS POINTS

    • Access point 3 is always going to be the most convenient as that is the catering room.

    • However, if we have any portion of the event happening in the Canopy Light Courtyard, then you will have to use either access point 2 and unload across the courtyard (most often done) or access point 7 and unload into the White Hall.

    • If you have any heavy bags, rolling wagons or carts, etc. then access point 4 is going to be your best spot.

    • Otherwise, any of the access points 5-7 will serve you best.

  • CEREMONY

    • If the ceremony is in the South Wing, then access point 1 will be most convenient for you.

    • If the ceremony is anywhere outside on the front of the estate, then pulling up close to the space is acceptable so long as you do not block traffic flow.

    • If the ceremony is in the Woods, then unloading is typically done at access point 7 and supplies are carried through the estate.

    • If the ceremony is in the Ballroom, access point 4 will be easiest.

    • If the ceremony is in the White Hall, access point 7 will work best.

    RECEPTION

    • If reception is in White Hall (most common) then please utilize access point 7.

    • If reception is in the Ballroom, access point 4 will be the easiest.

    • If the reception is in either of our outdoor spaces, then pulling up as close as you can to the space is acceptable so long as you do not block traffic flow.

  • CEREMONY

    • If the ceremony is in the South Wing, then access point 1 will be most convenient for you.

    • If the ceremony is anywhere outside on the front of the estate, then pulling up close to the space is acceptable so long as you do not block traffic flow.

    • If the ceremony is in the Woods, then unloading is typically done at access point 7 and supplies are carried through the estate.

    • If the ceremony is in the Ballroom, access point 4 will be easiest.

    • If the ceremony is in the White Hall, access point 7 will work best.

    RECEPTION

    • If reception is in White Hall (most common) then please utilize access point 7.

    • If reception is in the Ballroom, access point 4 will be the easiest.

    • If the reception is in either of our outdoor spaces, then pulling up as close as you can to the space is acceptable so long as you do not block traffic flow.

  • Pull your vehicle up to access point 6, drop off your items, and then move your vehicle. That will get you right to the Bridal Suite.

  • If the vehicle is under 8’ tall and is able to handle sharp turns, then dropping guests off at access point 5 is preferred.

    If the vehicle is over 8’ tall and/or is not able to handle sharp turns, then during up to access point 4, dropping guests off, and doing a 3 point turn will be the most convenient.

    BUSSES - the easiest way to drop off guests if you are driving a large bus will be to drop them either at the round-a-bout near the gate by the estate, or dropping them off in the parking lot.

  • Many rental companies prefer to drop off to one specific location and then disperse from there. The best location depends on the products you are bringing. Typically, access point 7 is best for linens, decor, and table ware (silverware, charger plates, water goblets, etc.), while access point 4 may be best for dinner plates and catering supplies.

    If you prefer to drop off items to their site-specific locations, then please use the following guide:

    CEREMONY

    • If the ceremony is in the South Wing, then access point 1 will be most convenient for you.

    • If the ceremony is anywhere outside on the front of the estate, then pulling up close to the space is acceptable so long as you do not block traffic flow.

    • If the ceremony is in the Woods, then unloading is typically done at access point 7 and supplies are carried through the estate.

    • If the ceremony is in the Ballroom, access point 4 will be easiest.

    • If the ceremony is in the White Hall, access point 7 will work best.

    RECEPTION

    • If reception is in White Hall (most common) then please utilize access point 7.

    • If reception is in the Ballroom, access point 4 will be the easiest.

    • If the reception is in either of our outdoor spaces, then pulling up as close as you can to the space is acceptable so long as you do not block traffic flow.

Images of the estate

Birds Eye View Of The Estate and Grounds

How does a vendor get on the preferred vendor list?

We welcome all vendors with open arms here at Lizton Lodge, whether they are on our preferred list or not. We do have some criteria that has to be met in order for a vendor or business to be on our preferred list.

They must have worked at least 1 event at our facility,

We must have worked well with the vendor during the event,

We must have heard good feedback from our client about the vendor, and

The vendor must have impressed us with their products and/or services.

As long as the vendor meets all of these criteria, then we are happy to add them to our preferred vendor list. Vendors cannot pay us to be on the list.

Preferred Vendor List

Please remember to pull up to the access point, drop off or unload your items, and then move your car to the parking lot. You may begin setting up your supplies after your vehicle has been moved, to allow for other vendors to get close.

Vendor vehicles may not stay parked by access point 7, as that is our emergency access route. Vendor vehicles may not park in the brides, brides guest, or handicapped spots without client permission. Vendor vehicles may not leave their vehicles by the South Wing.

Front Of The Main Estate

  • Smoking and vaping are permitted only at the fire pit area.

  • Outside alcohol is strictly prohibited, in accordance with Indiana state law.

  • Vendors are responsible for bringing all necessary supplies and extension cords required for their services.

  • All supplies and personal items of vendors may not be dropped off until the rental time begins, and must be removed by the rental end time.

  • If you have any venue-related questions or needs, please do not hesitate to reach out to Lizton Lodge staff at any time.

We truly value collaboration and are always happy to help whenever possible. Our goal is to work alongside you to create the best day ever — one that feels effortless, joyful, and beautifully executed for each of our clients.